> For the complete documentation index, see [llms.txt](https://loggix.gitbook.io/indephr-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://loggix.gitbook.io/indephr-docs/publishing-and-sharing-structure/managing-recipients.md).

# Managing Recipients

### Overview

Managing recipients allows you to control who receives your survey and track participation more effectively. Instead of sharing a public link, you can target specific individuals or groups and monitor their responses.

This approach is useful when you want structured feedback from a defined audience.

***

### Why manage recipients

Using recipient management helps you:

* Send surveys to specific individuals or groups
* Maintain better control over survey distribution
* Track who has responded and who has not
* Improve response accountability

This is especially useful for internal surveys, customer feedback programs, or targeted research.

***

### How to manage recipients

Follow these steps to manage recipients for your survey:

1. Open the survey you want to share
2. Navigate to the **Recipients** or **Share** section
3. Add recipients by entering their details (such as email or identifier)
4. Review the recipient list
5. Confirm and send the survey

Once sent, recipients will receive access to the survey through the configured method.

***

### Tracking recipient activity

Indephr allows you to monitor how recipients interact with your survey.

You can typically track:

* Which recipients have received the survey
* Who has responded
* Who has not yet completed the survey

This helps you follow up and improve participation rates.

***

### Updating recipient lists

You can manage your recipient list even after adding them:

* Add new recipients if needed
* Remove or update existing recipients
* Resend the survey to selected recipients

This flexibility allows you to adjust your distribution as required.

***

### When to use recipient management

Managing recipients is best suited when:

* You want feedback from a specific group
* You need to track individual participation
* You want controlled and private distribution
* You need structured data from known respondents

***

### Best practices

To improve effectiveness when managing recipients:

* Ensure recipient details are accurate
* Send surveys with a clear purpose and instructions
* Follow up with recipients who have not responded
* Avoid sending duplicate or unnecessary requests


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